Job Description

Are you a detail-oriented, organised professional with a knack for multitasking? Do you thrive in a fast-paced environment and have a passion for administration? If so, we have the perfect role for you!

Our client, a respected company in Plympton, Plymouth, is seeking a skilled Administrator to join their team.

Whats in it for you?

Competitive Holiday Allowance – 25 days + Bank Holidays
Birthday day off – no one should have to work on their birthday!
Long service additional holiday allowance
Enhanced Maternity/Paternity package
Health Assured Employee Assistance
Company social events
Free Parking on site

Key Responsibilities:As an Administrator, your day-to-day duties will include:

Timesheet Services: Verifying contract numbers and hours for authorisation and submission to accounts.
Sub-contractor Invoices: Reviewing and processing invoices with contract details before submission.
Tender Management: Creating and issuing tender letters to clients.
Contract Administration: Setting up and managing quoted and reactive maintenance schedules.
Invoicing: Generating invoices for quoted contracts and reactive works.
NHSmail: Updating costs from Sage, invoicing, and managing uploads to the NHS portal.
Scheduling & Coordination: Organising reactive call-outs and liaising with clients.
Order Processing: Managing sub-contractor orders and processing electrical test sheets.
Financial Reporting: Assisting with inter-company trade reporting and P&L analysis.
Team Support: Updating boards with contract statuses, reviewing completed contracts, and assisting contract managers with tenders.
Maintenance Planning: Setting up and managing contracts, planning labour and sub-contractors, and booking with clients.

What We’re Looking For:

Proven experience in an administrative role, ideally in a similar industry.
Strong attention to detail and accuracy.
Excellent organizational and communication skills.
Proficiency in using spreadsheets and accounting software (experience with Sage is a bonus!).
Ability to prioritise tasks and meet deadlines in a busy environment.

If you’re ready to take the next step in your career and bring your administrative skills to a thriving team, we want to hear from you!

Please APPLY now or contact Chelsea Goodman in the Pertemps Plymouth office.

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