Secretary
041228825

£25,000 Per Annum

Full Time

Permanent

Birmingham, West Midlands

Administration

Posted 5 hours ago

Expires In 29 Days

Job Description

The Role:  Secretary/Administrator – Part time 21 hours (per week)
Location: Birmingham
Salary: £25,000 (Pro Rata)

Our clients are looking for a dedicated Secretary/Administrator to join their team to ensure the smooth day-to-day operation of the office. This role plays a vital part in managing administrative tasks, organising events, and supporting charitable activities.  This role will require initiative, strong organisational skills, and the ability to work independently when needed.

Key Responsibilities
  • Handle phone calls and respond to charity-related queries.
  • Monitor and manage the charity's inbox, ensuring prompt and professional responses.
  • Organise back-office administration for events, such as sending out invitations, tracking responses, and providing weekly updates.
  • Maintain an up-to-date database of charity contacts (Trustees, Patrons, volunteers, organisations, and contributors).
  • Oversee the grants process, including receiving and assigning applications, coordinating assessment meetings, and maintaining accurate records of grant recipients.
  • Organise Trustee and fundraising meetings, ensure meeting documents are sent 7 days in advance, and attend meetings to take minutes.
  • Provide clerical support as needed, including drafting letters and preparing reports.
 
The Person:
 
  • Assist with posting updates and events on social media platforms or flagging to team members.
  • Experience with platforms such as Ticketmaster and Eventbrite for delegate bookings.
  • Strong administrative skills and attention to detail
  • Computer savvy with the ability to quickly learn new software and systems
  • Strong written composition skills, especially for drafting letters and meeting minutes
  • Excellent verbal communication and interpersonal skills
  • Ability to work independently when required
  • Basic social media management skills
  • Familiarity with booking platforms like Eventbrite or Ticketmaster

This is a brilliant opportunity for someone looking for part time work, if you have the relevant experience click the apply button now!
Jobs With Pertemps

Pertemps

Khalid Saeed

Khalid.saeed@pertemps.co.uk

0121 6435000

Division 041

Pertemps Birmingham

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