Part Time Admin

Job Title: Part-time Administrator/Typist

Location: South Bristol

Working Hours: 3 days a week (Tuesday, Thursday, Friday), 9:00 am - 5:00 pm

Salary: £15,000 per annum

Benefits: Free Parking

Job Summary:
We are seeking an experienced Part-time Administrator/Typist to join our client on a part-time basis. The ideal candidate should have previous experience working within an accountancy practice (this is desirable) and possess excellent typing skills in Word, as well as proficiency in Excel. This role requires a cheerful, friendly, and outgoing personality with a flexible approach and a good sense of humour. The successful candidate should have strong client service skills and maintain a professional attitude in their work. The position involves various administrative tasks, including credit control, maintaining databases, company secretarial work, and electronic filing.

You will work with Kate and Mary, who have both been with the company for 6 years and will make you feel part of the team from day one. All they ask is that you can make them a cracking cup of tea!

Main Duties:

Typing letters, invoices, and other documents accurately and efficiently.
Performing company secretarial work such as setting up new companies, filing CS01 forms, and managing changes of directors.
Managing paper and electronic document filing and ensuring compliance with HM Revenue & Customs and Companies House requirements.
Creating and maintaining client records, updating databases, and ensuring data accuracy.
Updating accounts and controlling tax return accounts.
Conducting credit control activities and sending statements to clients.
Franking mail and taking it to the Post Office when necessary.
Handling banking activities.
Managing and responding to emails in a timely manner.
Photocopying and scanning documents as needed.
Preparing books and records for client collection.
Answering incoming calls, taking messages, and providing assistance or directing inquiries to the appropriate person.
Scheduling appointments using our online diary system.
Archiving old files as per company guidelines.
Maintaining a well-organized filing system.
Keeping the paper or electronic reminder system updated.
Greeting clients and providing refreshments as necessary.
Ordering stationery and other office supplies.
Monthly updating of the franking machine software.
Liaising with suppliers regarding faulty equipment, such as copiers.
Managing petty cash.
Watering office plants to maintain their well-being.
Skills Required:

Previous experience as a secretary or receptionist, preferably within an accountancy practice.
Excellent touch-typing skills in Word and proficiency in Excel.
Strong organizational and time management abilities.
Attention to detail and accuracy in handling documents and data.
Excellent written and verbal communication skills.
Ability to provide outstanding customer service.
Professional and positive attitude with a flexible approach to work.
Ability to handle multiple tasks and prioritize accordingly.
Proficiency in using office equipment, including computers, printers, scanners, and franking machines.
If you are interested, then please click APPLY.