Job Description

We are recruiting for an Administrator to support a fast and growing company who are based in Kingswinford, you will also be based over at a site in Wolverhampton a few days a week, so you will need to be able to commute to both sites.

The main duties will be:

Manage reception - greet visitors to the management suite in a welcoming and professional manner.
To answer the telephone, ensuring that all queries are dealt with or passed to the relevant person.
Opening and dealing with post.
Processing invoices and tracking progress.
Dealing with email queries as directed by the Regional Manager.
Diary management and meeting room management including refreshments when required.
Maintain and update tenant and unit schedules and share with relevant teams.
Liaising with contractors and managing signing in & permit processes
Printing, photocopying and scanning plus any other general office administration.
To promote and maintain a pleasant and efficient working environment within the office, and specifically the management suite, including the following:
General cleanliness, tidiness and organisation are monitored.
To assist the Regional Manager with the monitoring and reporting systems of the service charge budget and expenditure relating to the site.
Dealing with all parking queries from tenants and customers when required.
To assist with producing weekly, monthly and quarterly reports as required.
Delivering account statements, invoices and other documents by hand to tenants.

The successful candidate will have the following skills:

Previous administration experience in a customer focused environment.
Able to communicate effectively verbally and in writing.
Excellent customer service and interpersonal skills.
Excellent organisational skills.
Able to work as part of a team, supporting colleagues, as well as using own initiative.
Awareness of legislation relating to Health, Safety and Environment.
Understand how the industry and the company functions.
Able to understand and apply all procedures relating to work activities.
IT literate, able to use MS Office and company specific IT systems.
GCSE Grade C/4 or above for English and Math's (or equivalent) is advantageous

In return we will provide:

Salary up to £25,00, and enhanced Pension, life cover, 27 days annual leave, and an employee assistance programme.

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