Job Description

TEMP Administrative and Finance Assistant
Overview:
We are seeking a highly organised and proactive Administrative and Finance Assistant to support day-to-day operations across administrative, finance, and reception functions. This role requires a detail-oriented individual with excellent communication skills and the ability to manage multiple tasks efficiently in a dynamic office environment.
Key Responsibilities:

Coordinate travel arrangements for staff, including flights, ferries, trains, hotels, and car hire bookings.
Process weekly staff expenses into analysis spreadsheets and payroll records.
Arrange catering for internal meetings, including ordering and setup of refreshments.
Manage reception duties including answering calls, greeting visitors, and maintaining visitor logs and passes.
Sort, date-stamp, and distribute incoming mail to relevant departments.
Raise purchase orders from requisitions and communicate with suppliers.
Enter purchase invoices into the accounting system and ensure proper matching with purchase orders and delivery notes.
Maintain stationery supplies and manage reordering when necessary.
Update and manage weekly staff whereabouts schedules and sign-in sheets.
Provide general administrative support across departments as needed.
Maintain data entry on invoice spreadsheets to support scheduled financial planning.
Place operational orders through supplier portals and websites.
Generate company sales invoices from internal requests to support timely revenue collection.
Raise authorised credit notes and ensure accuracy of customer accounts.
Post all invoices, credit notes, and payments to the sales ledger.
Prepare and process monthly supplier payments and staff expense reimbursements.

Skills and Experience:

High level of accuracy and attention to detail.
Strong typing and data entry skills.
Excellent organisational and multitasking abilities.
Intermediate Microsoft Excel proficiency.
Strong communication and telephone skills.
Ability to work well independently and within a team.
Flexible and adaptable to change.
Confident in using initiative and solving problems within scope of responsibilities.
Experience with accounting systems, particularly Sage 1000, is desirable.
Understanding of basic financial processes, including cash management and bank transactions.

Job Type: Full-time
Reports to: Office Manager / Finance Manager
Location: Solihull
Salary: £13.50ph

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