Office Administrator

Office Administrator
Location: Knaresborough
Contract: Temp to Perm
Hours: Monday - Friday 09:00 - 17:00
Pay rate: £13 - £17 per hour depending upon experience
Immediate start!

Job Description
Due to substantial growth and being able to maintain sales around pre-lock down levels, we are keen to hear from persons with a strong administrative background who want to be part of a business that is highly rated and recognised in the medical aesthetic industry with 23 years history. Our client has a strong medical and scientific history and need stronger organisational skills and administrative excellence to support the busy office and field team.

The Role:
You will be the a member of an Administration Team of two and report to the Operations Manager who also has Marketing, Sales Support, Warehouse and Clinical Sales reporting.
In summary, the successful candidate will ensure the sales, marketing, dispatch, and warehouse functions are able to work seamlessly and optimally so that all functions interact and link. The ability to deliver this will define your expertise in the role and you will be responsibe for co-ordinating and assisting the department heads in delivering the business goals.

Key Duties:
The successful candidate will report to the Operations Manager, and they will:

• Be able to operate invoicing systems to update customer accounts, load new prices and discounts, produce invoices and update elements of the web site
• Be shown and be able to update content on the Wordpress site to update the B2B site content on management sign off content on a regular basis
• To be able to adopt and apply themselves to Shopify back office to download and process offline orders and update content, prices and offers. Full training will be provided
• Process customer registrations for online training
• Organise stock deliveries, liaising with suppliers to ensure forecast orders are timely placed and confirmed in line with demand
• Manage stock lines so any issues are communicated early and any disruption to sales is minimised and marketing are aware in order to alter promotion. They will work with the supplier to remedy any stock issues
• Report any staff or management issues to the Operations Manager and be their eyes and ears and
• Ensure SOPs and processes are optimised, implemented and adhered to and will act as a liaison
• Demonstrate skills with databases and spreadsheets
• Be a multi-tasker who can organise and optimise their time and others
• Assist in annual appraisals on an organisational and administrative level and produce letters and seek answers to the MDs requests
• Ensure provision and purchase of all equipment and office stationery and organise team meeting, business and social
• Liaise with the bookkeeper and collate and provide summarised sales information for accounts
• Work with colleagues who will be responsible for order processing and dealing with consumer administrative enquiries and support them in their role

You:

• Do you want to work for a company where you can build an exciting and rewarding long-term career?
• Do you want to be part of the bigger picture within a growing medical aesthetic company?
• Are you willing to make an impact from day one and shape the future of an exciting and forward-thinking business?
• Do you have administrative and organisational experience?

If yes to all the above, please click to apply or call Pertemps Leeds and ask for Charlotte.