Administrator

We are looking for a highly skilled, capable and experienced administrator to work with the director of the company. Based at our offices in Northampton and working from home periodically.

Our client is committed to safeguarding and promoting the welfare of children and young people. Staff are subject to an enhanced DBS (Disclosure and Barring Service) check.

Salary
£23,200
Contract Type
Part-time, 30 hours per week, Monday-Friday. 08:30am-15:00pm
42 weeks per year (39 weeks term time plus 3 weeks in school holidays)
Holidays
The holiday entitlement is 30.5 days, inclusive of bank holidays (pro rata for part-time employees).
Start date
As soon as possible.
Duties
" Acting as an executive PA for the Director, Associate Director and Assistant Director, providing excellent PA and administrative support for the Directorate
" Using all the main Microsoft packages (Word, Publisher, Excel) effectively to present and market the work of its officers effectively, and celebrating schools' successes imaginatively and creatively
" Preparing well-presented reports, using educational data from a range of sources, and analysing reports, to provide helpful factual summaries and appropriate recommendations
" Making the Church schools section of the website progressively more attractive and user friendly.
" Ensuing the CMS database is always up to date and ensuring GDPR compliance in all aspects of the DBE's work.
" Effectively leading and managing administrative staff, proactively anticipating fluctuations in the Education Team and DBE workload, overseeing administrative tasks effectively through to completion and managing priorities accordingly
" Being the first point of contact for parents and schools answering queries about diocesan appeals, advising on the appeals process, sending out all paperwork according to the code of conduct to parents, panellists, clerk to the appeals and schools
" Helping schools write their Statements of Case
" Updating and sending out model admission policies
" Administering the processes re. measurements and invoicing schools
" Checking and advising on school admission policies and procedures
" Booking rooms, providing catering on day of appeal, setting up and tidying rooms, and providing welcoming reception work or making sure it is covered on the day
" Sending all paperwork after the appeals to parents and schools, updating database appeal entries, invoicing for appeals, keeping insurance up to date, liaising on and helping with ESFA complaints

Essential Desirable
Experience, knowledge and understanding
Extensive, significant and successful experience in an administrative role
Experience of managing computerised databases
Experience of prioritising workload, time management and dealing with conflicting priorities
Knowledge and understanding of educational matters relating to primary and secondary schools Successful experience as a PA
Previous experience in a similar position, with comparable responsibilities
Knowledge and understanding of different forms of school and academy trust governance

Skills
Able to consistently work with a high level of precision and accuracy in all aspects of work
Able to use Microsoft Office packages effectively, for design and layout of documents
Able to manage websites, and to present website information attractively and simply
Able to take accurate minutes
Able to type quickly and accurately
Good communication skills, verbal and written
Able to lead and motivate staff

Personal qualities
Always friendly and caring
Sociable and able to deal with a wide range of people, to quickly build rapport and act with patience, sensitivity and tact
Resilient, reliable, organised, and committed to high standards
Able to maintain confidentiality
Able to use own initiative
A problem solving, solution focused approach
A good team player
A collegiate and consultative leader
Enthusiasm for engaging with further professional development training
Fully supportive of the mission of the Diocese and the work of the Diocesan Board of Education and its Education Department
A member of the Church of England or of a church within Churches Together in Britain and Ireland

Apply today with an updated CV