Job Description

Estates Administrator
Hours: 37 hours per week; Monday to Thursday 8.00am - 4.30pm and Friday 8.00am - 3.45pm
Location: Peterhead
Pay rate: £14.72 per hour
Duration: Starting ASAP for 2-3 months with possible extension

Pertemps are recruiting on behalf of our well-known Public Sector client for an Estates Administrator on a temporary contract starting as soon as possible.
A Basic Disclosure issued in the last 12 months is required or you must be willing to willing to apply (£25).

Main Purpose of the Role:
To provide administration support to Estates Maintenance teams ensuring auditable systems are in place to provide assurance that compliance is maintained throughout all administration processes and procedures.

Main Duties:

Carry out general administrative duties: attend meetings and facilitate the taking of minutes, provide reports, create and update spreadsheets, provide Management information, transcript data, manage calendars
Operation of the Maintenance Helpdesk facility ensuring all reported tasks are supplied timeously to the relevant maintenance staff
Point of contact for the logging and booking of planned and emergency reactive maintenance service visits from service providers ensuring that the effective use of resource is considered
Ensure accurate and up to date records are compiled relating to absence, annual leave, toil, overtime and on call for estates staff and are maintained
Day to day operation of computerised systems such as the Computerised Maintenance Management System (CMMS), Financial System (Agresso) and management of internal systems such as staff attendance and training
Administration of procurement processes eg registration, receipt, and ordering of goods and materials required and completions of all relevant procurement and administration documentation

Key Skills and Experience:

Proficient in the use of IT systems and software including packages such as Excel, Word and Outlook.
Experience of carrying out general administration duties within a busy office setting
Experience of dealing with and managing high volumes of telephone and e-mail enquiries
Proven knowledge of finance and procurement policies and processes

To be considered for this role, please apply online now with your up to date CV.

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Administrator - Estates

Job Description

Pertemps

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