Temp to Perm Office Administrator

Temp to Perm Office Administrator required to join a leading international architectural and engineering company in central London.

This fantastic company is revolutionising the future of construction with its integrated expertise, innovation, and creativity. They tackle the most complex challenges to deliver exceptional, sustainable design solutions, all aimed at creating a better built environment. With a global presence, they employ 300 talented professionals across offices in Athens, Barcelona, Madrid, Melbourne, Milan, Singapore, and Sydney.

As the Office Administrator, you will be at the forefront of their operations, handling reception and facilities management, performing vital administrative tasks and supporting the HR Department. You will be an integral part of the administration team, reporting directly to the HR Operations and Admin Manager. Don't miss this exciting opportunity to contribute to a company that's shaping the future of construction!

This is a TEMPORARY role with a view to permanency thereafter, paying £13.33 to £16.92 per hour (PAYE) - working Monday to Friday on site at their London offices. They work 37.5 hours per week and are on a shift basis: 8.00am to 4.30pm or 9.30am to 6.00pm.

Please note that due to the nature of this role, it requires full-time presence in the office. Remote or home working options are not available.

The office is based in central London within easy reach of 3 to 4 London Underground and mainline railway stations. Immediate start required.

Key duties:

• Manage reception duties, including answering calls and scheduling appointments.
• Organise and book meetings and manage databases.
• Order office supplies and handle filing and archiving.
• Respond to general emails and postal correspondence.
• Follow up on phone calls and contacts.
• Provide administrative support as needed.
• Liaise with staff, suppliers, and clients.
• Assist with contracts and service providers.
• Coordinate suppliers for cleaning, maintenance, and security.
• Ensure basic facilities are well-maintained.
• Assist with corporate Health and Safety administration.
• Assist the HR Department: maintain training records, schedule sessions and conduct Desk Risk Assessments.
• Implement and maintain office procedures and administrative systems.

Requirements:

• Familiarity with working in a busy office environment.
• Proficiency in IT, including the Microsoft Office suite.
• Experience with HRIS platforms (e.g. HiBob) and/or Union Square is advantageous but not essential.