Expenses Administrator

“Whatever good things we build end up building us.”  - Jim Rohn.
 
Our Bristol-based client is actively seeking an Expenses Administrator to join their team on a permanent basis. This is an excellent opportunity for a finance professional with experience in managing expenses to advance their career with study support included.
 
The primary purpose of this role is to ensure timely review, posting, and follow-up of staff expenses and corporate credit card submissions across various entities within the group.
 
Responsibilities of the Expenses Administrator include:
Daily:

• Import expenses into SAP, identifying and resolving errors
• Review and ensure compliance of employee expense claims with the group policy
• Provide support and training to employees as needed
• Reconcile corporate credit card submissions with receipts and policy compliance
• Process cash expenses for payment run deadlines
• Monitor travel & expenses mailboxes

 
Weekly:

• Record and collate information for PSA (Pay as you earn settlement agreement)
• Process purchasing card expenses and send reminders for late submissions
• File receipts and paper claim forms correctly
• Review and clear SAP vendor accounts for reported credit card expenses

 
Monthly:

• Prepare and submit corporate credit card payments to the general ledger team for SAP input
• Collate, prepare, and submit monthly cost and accrual journals to the general ledger team for approval and SAP input
• Report overdue and non-submitted expenses to approvers and management

 
Annual:

• Submit the PSA (Pay as you earn settlement agreement)
• Conduct P11D review with HR to ensure accurate data collection
• Submit documentation for VAT audit to recover EU VAT

 
The successful Expenses Administrator will require the following knowledge and experience:

• Experience in a team within a shared service environment
• Proficient in Microsoft Office
• Knowledge of HMRC expense rules, P11D, and PSA reporting
• Awareness of VAT rules in different countries
• Experience with SAP
• Strong attention to detail for process improvement
• Organised, results-oriented, and adept at managing multiple priorities
• Customer-focused with strong policy adherence
• Excellent verbal and written communication skills
• Effective communicator at all organisational levels
• Strong analytical and problem-solving skills
• Self-motivated and enthusiastic

 
Benefits:

• Onsite parking
• Hybrid after probation
• Study support

If you’re passionate about this position or are keen to hear more, please click on “apply” as soon as possible.
 
You are required to be eligible to work in the UK full time without restriction.
 
Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days, please assume that on this occasion your application has not been successful.