Accounts Payable Assistant

“Success is a process, not an event.”  Gary Halbert 
 
Sheridan Maine is collaborating with a Bristol-based organisation to recruit an Accounts Payable Assistant on a permanent basis. The main goal of this role is to ensure accurate, timely processing of invoices, prompt payments, and efficient follow-up and issue resolution.

Your responsibilities as the Accounts Payable Assistant will include:

• Reconcile accounts, ensuring all documentation is collected and ledgers are clean
• Review and correct payment proposals; handle rejections and inform VMD
• For intercompany reconciliation, review balance statements, adjust books, and request missing invoices
• Process PO invoices (3-way/2-way match, post, block/unblock)
• Post advance payments, block invoices if needed, and reconcile/clear
• Generate self-billing reports
• Process non-PO invoices from checking to posting
• Resolve blocked invoices by unblocking or performing write-offs with GL supervisors
• Prepare open GR reviews
• Investigate vendor debit balances, submit refund requests, and handle write-offs with GL accountants
• Monitor credit notes and update logs
• Define and post accruals for non-PO invoices
• Resolve internal/external claims and handle 2nd level AP queries
• Manage blocked queries from AP Admin
• Maintain supplier relationships and contribute to process improvements

 
The successful Accounts Payable Assistant will require the following skills and experience:

• Experience in Accounts Payable and shared service environments preferred
• Proficient in SAP-S/4 Financial Applications and computer tools
• Knowledge of International Accounting Standards is a plus
• Strong customer service skills, including phone-based support (preferred)
• Proficient in Microsoft Word and Excel
• Detail-oriented with a focus on process improvement
• Ability to multitask effectively
• Strong interpersonal and communication skills with internal and external stakeholders

 
Benefits:

• Hybrid working post probation
• Free onsite parking
• Study support

 
If you’re passionate about this position or are keen to hear more, please click on “apply” as soon as possible.
 
You are required to be eligible to work in the UK full time without restriction.
 
Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days, please assume that on this occasion your application has not been successful.