Purchasing Admin Assistant

We are looking for an experienced Purchasing Admin Assistant to join a manufacturing company based in Southam.
Hours of work – 8.30am to 5.00pm Monday-Thursday and 8.30am to 4.00pm on Friday with an hour unpaid break
Holiday - 31 days inclusive of bank holidays (they have a shutdown at Christmas, so holiday needs to be reserved for this).  After 2 years’ service, 2 extra days holiday are added.  A further day of holiday is given for each subsequent 5 years of service up to a maximum of 36 days.
Pension – company contributes 3%, employee 5% (salary sacrifice scheme)
Private Medical Insurance
Salary: £26,500
Free parking on site.
We have placed four members of staff at the company over the last 2 years and all incredibly happy and enjoying their role!

MAIN DUTIES

• Working closely with the Senior Buyer to ensure that all the below are achieved and maintained so that customer delivery requirements are met and on time
• Raise purchase orders for both stock and non-stock items
• Liaise with suppliers to negotiate the best prices, dependent on delivery required, ensuring the suppliers are quoting like for like products. Variants to be approved by the drawing office personnel
• Maintain accurate purchase price and supplier details on the system
• Review purchase order acknowledgements from suppliers and raise and resolve any discrepancies
• Resolve stock queries with suppliers and our stores department
• Maintain the Purchase order spreadsheet for current suppliers to ensure all goods arrive to schedule
• Create supplier accounts on the Sage system, making sure all relevant detail is added
• Create part numbers and amend the part descriptions on Sage
• Ensure stock items are updated with the correct buying price – full detail (HS codes – weights country of origin etc.) added to new stock codes and in addition checking current stock has the missing items filled in. Attaching data sheets for the relevant products
• Produce and action stock adjustments
• Update bill of materials (BOMs) from update from production
• Process internal works instructions, including swap abouts
• Raise returns to suppliers
• Chase purchase returns and maintain purchase returns spread sheet, keeping the Senior Buyer aware of any issues that arise
• Liaise with production and sales regarding reasons for return, advising the supplier when required and keep the relevant departments updated regarding delivery dates for repaired items
• Creating part numbers for tooling, the vending machine and any associated products
• Maintaining and updating the machine tools, spread sheets as required
• Raise and process purchase orders for the tooling accordingly

Skills required
Previous purchasing experience is a must have
Computer literacy, capable of using Sage Accounts, Internet, email and the Microsoft Office suite
Excellent customer service, providing a friendly and courteous front of house image
Excellent communication and people skills
Effective interpretation of instructions
Proficient typing and data processing
Adaptable, flexible and capable of managing changing priorities and tasks
Conscientious and diligent with a keen eye for detail
Self-motivated and capable of using initiative
High importance to attention to detail is a key point