£13.38 Per Hour
Full Time
Temporary
Glasgow, Glasgow City
Administration
Posted 12 hours ago
Expires In 29 Days
Job Description
Main purpose of role:
To provide administrative and secretarial support to the HR Director in all areas of work. This is a hands-on role to assist in the delivery of a consistent, professional and high-quality administrative support service, whilst maintaining confidentiality, discretion and security at all times.
Accountabilities/Responsibilities:
- Carrying out day to administration and secretarial duties for the HR Director and HR Team
- Administering HR related meetings, including booking appropriate venues, coordinating diaries and arranging any required equipment; organizing travel and accommodation; note taking and following-up meeting actions
- Responding to standard queries received by telephone and via the HR/Employee Self Service inboxes, and escalating queries to the correct member of the HR team when required
- Updating employee details on the integrated HR/Payroll system, e.g. new starters and leavers, contractual changes including salary changes and working patterns and requests in relation to annual leave
- Updating and contributing to the content of the HR sections of the intranet
- Updating and manage the filing of HR related materials within both the HR office and the public drive
- Collating standard data reports for HR related committees and projects
- Assisting in the development of new initiatives, project and procedures
- Contributing to the organisation and coordination of HR events
- Collating, recording and analysing information
- Acting as the first point of contact for the department
- Distributing mail received
- A comprehensive knowledge of Microsoft Office and an ability to learn new software if required
- Good, accurate keyboard skills
- Excellent written and verbal communication skills
- An ability to communicate courteously, confidently and effectively at all levels across the Institution
- A methodical approach to the completion of tasks, prioritising workload effectively to meet deadlines and ensure an efficient service is maintained
- A willingness to undertake relevant training and development
- Educated to Higher level (or equivalent) or have relevant experience in a similar role
- Previous administrative experience
- Previous experience of providing a secretarial-type support for a senior member of staff
- Experience working both as part of a team and independently under own initiative
Fiona Hempel
fiona.hempel@pertemps.co.uk
0141 248 6020
Division 629
Pertemps Glasgow
136 Hope Street
Glasgow
Lanarkshire
G2 2TG
0141 248 6020
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